Document Scanning Services
A recent article uncovered that, on average, companies will spend 20 dollars in labor to file a single document and 120 dollars to find a record that has been misfiled. But it gets worse — the same article estimated that 1 out of every 20 physical documents are lost. Your paper files could be costing you even more than you realize! Are you starting to get a headache just thinking about it? Our document scanning services will solve the problem for you.
Whether you’re looking to boost office productivity or just reduce clutter, document imaging services will help you reach your goal. Our Minnesota document services department will convert your paper archives into responsive digital files from within our secure document scanning bureau. We use optical character recognition to index and archive your records so that your employees can easily search, share and edit them electronically. This method of electronic document management ideal for organizations with overwhelming paper filing systems or groups looking to gain an extra competitive edge.
Is It Secure?
We understand that your documents are important. That’s why our entire document scanning program takes place offline in our secure Minnesota Scanning Bureau. All computers and copiers utilized in production have no connection to the internet which means your valuable information is inaccessible to any would be hackers. We’re HIPAA compliant, ensuring that sensitive documents such as patient records remain confidential.
Backfile or Day-Forward: What’s the Difference?
The terms may sound confusing, but their definitions are actually quite simple. Which service is right for you will depend largely on your organization’s goals and current situation.
Backfile document archiving is ideal for firms who have a large collection of physical documents that they’d like to immediately convert. In this scenario, we scan all of your documents at the same time and convert them into an accessible digital format.
Day-forward, then, can be thought of like a check-up. After a given period of time we’ll scan and digitize any new physical documents that you may create. Doing so ensures that your electronic archives stay robust and up-to-date.
So I can do both?
Absolutely! In fact, we often recommend backfile scanning in conjunction with a monthly day-forward scanning service to organizations new to digital document conversion services.