Print assessment benefits
Most organizations already understand that print assessments are extremely beneficial when shopping for a new office technology vendor; print assessments provide insights into your current workflows and help optimize your print fleet. Unfortunately, many organizations only perform a print assessment when they are considering changing print vendors. This misses one of the greatest print assessment opportunities: continued optimization and cost savings. So, when should you revisit your office technology with a print assessment? Here are five signs that it’s time for a print assessment.
You haven’t been tracking device usage
If you’re in this boat, you will want to conduct a print assessment soon. If you don’t know how much you’re spending on printing, then you don’t know if you’re spending too much.
You have been with the same office technology for longer than you can remember
Even if you aren’t looking to change vendors, a fresh set of eyes can also offer additional perspectives and insights into new printing trends or cost-saving ideas. Even if you’re just revisiting strategies with your current vendor, a print assessment can help you strategize for the future.
You are outsourcing print jobs
Plenty of companies outsource large and/or color print jobs because it just isn’t cost-effective for them to invest in a high-quality color printer. We recognized this and developed our overflow copy center for companies that weren’t ready to bring that production in-house. However, what originally prevented you from investing in a high-quality color printer may not be applicable anymore. In fact, it may even be cheaper to bring some of those print jobs in-house now! Color costs have decreased dramatically and if your organization has grown in size or profitability, then an in-house device may make more sense.
Your IT Department has changed
Whether it’s a change in leadership or a department restructure, a change in your IT Department is a good indicator that is time to audit your print fleet. Doing so ensures your revised IT Department is familiar with your fleet and it allows fresh eyes to have an opportunity to examine your fleet for inefficiencies.
Your office is overflowing with paper documents
A print technology assessment isn’t all about the equipment. Our office technology experts also analyze workflows to simplify document storage. We provide solutions like OCR capabilities and document scanning technology to help your office thrive in today’s digital world.